Master Data is the foundation for transaction activities within the SAP system. The Materials Management module consists of multiple master data records, Material Master Records and Vendor Master Records. Within the Purchasing component of Materials Management, additional Master Data elements reside and Source Lists.
The Vendor Master contains information on the City of Houston vendors. The information stored in the Vendor master record includes the name and address of the vendor as well as data such as the following: Vendor currency, terms of payment and contact persons. The vendor master record also contains accounting information, such as the relevant control account in the general ledger.
The Material Master Records contain all the basic information required to manage and maintain a material record. These Master Data elements contain descriptions of the material that the City procures. This Material Master is the central source of information on a specific material (such as size, dimension and weight) and control function (such as material type and industry sector).
OBJECTIVES:
- Provide a single and accurate source of vendor master record and material master record for all City of Houston departments to access and use, reducing duplications and increase uniformity across the City.
- Provide users with tools to make informed decisions when processing purchases for the City.
EXPECTED BENEFITS:
- Improve vendor management and reporting capabilities.
- City of Houston will benefit by having a nationally accepted and standardized commodity coding system (NIGP) associated with their material.
- Track vendor information including MWDBE status.
- Increasing contract buys utilizing existing city contracts.
- Identifying potential contract opportunities by utilizing a citywide material and vendor listing.